Tuesday Tips { Paper Trails }

I can’t stress enough how important it is to keep a paper trail – whether it’s just random questions between you and the venue, info about contracts, and a plethora of other information. If you make a change to a contract or if a vendor promises you something, get it in writing. It can even be a quick email saying “Hello, just confirming that twelve up-lights will be provided complimentary {or whatever it was that was promised to you}.” You don’t want to find yourself in a sticky situation if you were promised something but your contact no longer works there to vouch for you. An easy way to keep a paper trail is to print out any correspondence between you and the vendor. Tuck it away in a binder or folder with your contract and other important info just in case =)

Tuesday Tips { Vendor Negotiations |

I know it’s important to save where you can when it comes to weddings, but keep these quick tips in mind when negotiating with vendors:

  • Don’t be unreasonable: A vendor who charges $2000 for something is not going to give it to you for $1000, so don’t insult them by asking for discounts.
  • Avoid making threats: Saying you’re going to go with another vendor if your demands aren’t met probably won’t result in a deal.
  • Don’t lie: The wedding industry is very small and most vendors know each other. Vendors talk, so don’t go around saying, ‘Well, so and so is charging me $1000 less,’ if it isn’t true.
  • Don’t compare vendors who don’t provide the same type of service or product: You wouldn’t expect to pay for a VW and get a Mercedes – the same is true for wedding vendors. Sometimes you can expect to pay more because of name and reputation, but more often you’ll pay more for experience and expertise.
  • Don’t beat around the bush with your budget: When you make it a secret, a vendor may propose something that is way out of your price range. A good wedding vendor will give you suggestions on how to use their services while staying within your budget, or they may determine that they aren’t the best fit for you. If that’s the case, ask them for recommendations on another vendor who may work better for you.”

Tuesday Tips { Pay it Forward }

Building an awesome vendor team can be difficult, so here are a few tips when it comes to finding the perfect vendors:

  • Let one vendor lead you to another – once you’ve booked your photographer, ask them which florists they’ve worked with. They’ll know who provided the best flowers and which ones photographed well. They may also be able to help you find a venue with some amazing backdrops!
  • Heed the advice of your venue – ask your sales manager for their venue’s preferred vendor list. These lists usually include vendors who have worked at the facility and have a good work ethic. Plus many preferred vendors offer discounts to the venue’s clients!
  • Check review – before signing a contract with any vendor, make sure you read reviews! Check out sites like The Knot, Wedding Wire, and My Wedding for reviews and testimonials.