A banquet event order (BEO) is one of the most important documents you’ll receive from your venue or caterer. While it may look similar to a contract, the BEO goes a step further—detailing exactly how your wedding day will be executed behind the scenes.
Understanding how to read your BEO helps you avoid unexpected costs, confirm your vision, and feel confident leading up to your big day!
A banquet event order is the working document your venue and catering team use on your wedding day. It outlines every logistical and financial detail discussed during planning.
Your BEO typically includes:
While your contract sets the legal terms, your BEO is the operational blueprint.
If your venue and catering are altogether, this section details what’s included specifically in your venue package. Think things like:
This section of your banquet event order outlines:
Be sure to confirm:
When you book, make sure your venue or caterer give you the final count date. It’s usually 15-20 days before your wedding date, and this is what your grand total and final guest count will be based on.
Most wedding venues require a food and beverage minimum or event minimum, which will be clearly listed on your wedding banquet event order.
What this means:
Example:
If your minimum is $12,000 and your menu totals $11,000, you’ll be charged the $1,000 difference.
💡Pro tip: We allow upgrades—such as early event time, pieces from our rental division, specialty cocktails, late-night bites, and more—to help you reach your minimum intentionally.
One of the most commonly misunderstood line items on a banquet event order is the service charge.
Service charges typically cover:
Keep in mind that the service charge is not the same as gratuity unless your venue specifically states otherwise. If you’re unsure if gratuity is separate, or required, always check with your venue or caterer.
Don’t let those pesky taxes catch you by surprise! Sales tax is usually applied on things like:
Because tax is calculated last, it can significantly impact your final balance. Reviewing this section carefully before you book helps prevent budget surprises later.
At the bottom of your banquet event order, you’ll generally see:
This section may also include:
Be sure to review your banquet event order line by line before signing. Once approved, it becomes the official guide your venue team will follow.
📸 Photography: Kristen Weaver Photography
