Venue Management

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Design + Rentals

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Wedding Layout | Designing the Perfect Flow

You may not think it, but your wedding layout makes a big difference – it helps the event flow smoothly and keeps guests happy + comfortable. Not sure where to start? Check out some of our top tips for creating the perfect layout:

Entertainment + Dance Floor

Regardless of whether you’re having a band or a DJ, you’ll want to make sure they have a prime location next to the dance floor so they can keep the party going. The same rule applies if you’re having a tented reception. Once you’ve placed your entertainment vendor and dance floor, you can start placing tables!

Choosing Your Tables

We recommend starting with the bride + groom table. Will you share a sweetheart table or do you prefer a head table with your bridal party? Don’t forget to think about your guest tables – will they be seated at classic rounds or are you bringing in specialty tables? We love when couples mix things up and feature rounds + captain’s tables or farm tables! Be sure to have table measurements on hand to ensure they’ll fit comfortably in the reception space.

Wedding Layout | Mixed reception tables add a fun visual look!
Rachel Red Photography

Arranging the Tables

With measurements in hand, arranging the tables is pretty simple. The newlyweds get the best view {of course!}, and immediate family {parents + siblings} should have a clear view of the couple. Elderly guests are a special case as your parents may want them seated at their table. Be sure to note how close their tables are to the entertainment, though. Elderly guests may appreciate being seated farther away from speakers. It’s best to keep things symmetrical; it looks much prettier in photos that way and makes things easier for the catering team.

Don't Forget the Bar

Often times, the bar is a big draw for your guests.  Help your wedding layout flow smoothly by placing it near the dance floor and away from any high traffic areas {like a path to the catering kitchen}. When creating your reception layout, don’t forget to allocate a space for it if it’s not built-in or mobile!

KT Crabb Photography

Layout Programs

One of our favorite tools for wedding planning is a layout creator. These allow you to drop different size tables, chairs, and more to see what fits best in your venue’s space!

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